8 categories · RankedWhen I Work
When I Work is scheduling software for shift-based teams, designed for hourly workers who work on the floor or in the field · wheniwork.com ↗
Strongest at mid-market. Ranked 11 of 167 for enterprise buyers.
The standing depends on who is buying. Every model is asked the same questions for each company size.
Connecteam is first at 26%.
Deputy is first at 29%. 6 of 14 models made it the first choice when asked directly.
UKG Pro Workforce Management is first at 40%.
Why models recommend it
“I recommend starting with When I Work or Homebase as they offer the best balance of affordability and essential workforce planning features.”MiniMax M2.5 · Budget-constrained question · first choice
“I'd recommend Deputy or When I Work - both offer the right balance of enterprise features, scalability, and ease of use”MiniMax M2.5 · Direct question · first choice
“When I Work is consistently ranked as the best overall employee scheduling software for mid-market B2B companies.”Qwen 3.7 Flash · Direct question · first choice
“For a company on a tight budget, When I Work (from $2.50/user/month) or Homebase ... are your best bets.”GLM 4.7 FlashX · Budget-constrained question · first choice
What gives them pause
“recurring complaints include: sync delays between app and website, bugs that cause misunderstandings about payroll, and limited mass-editing capabilities”DeepSeek V4 Flash · Negative question · warning
“all nine shared identifying worker data and information about online activity with third parties”GPT-6 Luna · Negative question · warning
“Every single platform shared identifying worker data, including names and emails, with out”Muse Glimmer 30B · Negative question · warning
“Same data-sharing concerns — this is a big one, widely used for frontline scheduling”DeepSeek V4 Flash · Negative question · warning
Also on the shortlist
The products named in the same answers as When I Work, over the 302 answers that named it, and how often each was the first choice instead.
| Product | Named together | Picked instead | |
|---|---|---|---|
| 225 | 33 | Compare → | |
| 201 | 65 | Compare → | |
| 192 | 39 | Compare → | |
| 84 | 21 | Compare → | |
| 76 | 17 | Compare → | |
| 54 | 8 | Compare → | |
| 51 | 0 | View → | |
| 44 | 0 | View → | |
| 41 | 1 | View → | |
| 38 | 9 | View → |
What the models named instead of When I Work →
A side-by-side page exists where both products are among a category's top eight.
At a glance
Stated on When I Work's own site, not checked by Gane.
- For
- Designed exclusively for hourly workers, When I Work is built for teams who work out on the floor or in the field.
- Price stated
- Plans starting at just $2.50 per user per month
- Starting price
- 2.50
- Free plan or trial
- Try When I Work free for 14 days
- Certifications
- SOC 2
- Customers named
- YSU Mathematics Assistance Center, Dangerous Man, The Donut Trap, Kay Pharmacy, Goldfish Swim School, Comfort Dental, Mathnasium, Event & Media Tech
How this is measured
Fourteen AI models from 12 labs are asked the same buying questions six ways, for three company sizes. Standings refresh every edition.
Gane sells AI visibility software. No company can pay to change a result.
Read the method →Sources returned with these answers
Fourteen of the fourteen models returned a source list in this edition: five return the pages they cited and nine the search results they consulted. These counts come from 267 of the 302 answers that named When I Work and are not a share of its labels.
Domains cited
724 of the 724 domain citations in answers naming When I Work came from a third party's page.
Pages cited
Pages are listed as the models cited them.
By model
| Model | First choice | Alternative | Mention | Warning | Labels |
|---|---|---|---|---|---|
| Claude Haiku 4.5 | 0 | 2 | 3 | 0 | 5 |
| GPT-5.4 mini | 0 | 3 | 0 | 0 | 3 |
| Gemini 3.5 Flash | 0 | 5 | 1 | 0 | 6 |
| Perplexity Sonar | 0 | 7 | 1 | 0 | 8 |
| Grok 4.20 | 0 | 10 | 2 | 1 | 13 |
| Mistral Small | 4 | 0 | 4 | 0 | 8 |
| DeepSeek V4 Flash | 2 | 4 | 5 | 2 | 13 |
| Llama 4 Maverick | 1 | 2 | 1 | 0 | 4 |
| Qwen 3.7 Flash | 5 | 3 | 2 | 0 | 10 |
| Kimi K2 | 1 | 5 | 5 | 0 | 11 |
| GLM 4.7 FlashX | 3 | 5 | 3 | 0 | 11 |
| MiniMax M2.5 | 3 | 4 | 1 | 0 | 8 |
| GPT-6 Luna | 0 | 2 | 0 | 1 | 3 |
| Muse Glimmer 30B | 2 | 5 | 3 | 1 | 11 |
What it publishes
| Kind | Pages | Last 90 days | 2025-10 to 2026-09 | Latest | Categories named |
|---|---|---|---|---|---|
| Blog | 613 | 20 | 2026-09-15 | Payroll software, Workforce scheduling | |
| Case study | 22 | 0 | 2017-09-12 | ||
| Comparison | 15 | 0 | 2026-06-18 | Workforce scheduling, Payroll software | |
| Glossary or explainer | 13 | 4 | 2026-07-28 | ||
| Template or tool | 4 | 1 | 2026-08-25 | ||
| Podcast or video | 2 | 0 | 2017-11-28 | ||
| News or press | 2 | undated | |||
| Webinar or virtual event | 1 | 0 | 2026-06-29 | ||
| Conference or event | 1 | undated | |||
| Report or ebook | 1 | undated |
Most recent
- 2026-09-15Labor demand forecasting blog
- 2026-09-15How to manage millennials blog
- 2026-09-09Free quarterly payroll report template blog
- 2026-09-09Do your seasonal employees qualify for unemployment blog
- 2026-09-01On the job training blog
- 2026-09-01How to pay employees blog
How it is countedHide how it is counted
Every page wheniwork.com exposes, subdomains included. Kind is read from the address and title. The last 90 days, the latest date and the twelve months count pages by when they were published, from the site's feeds, a date in the address, or the page's own publication date, read from up to a hundred of its most recently changed pages; a page that says only when it last changed is counted in its kind but not in when, so the recent counts are a floor, and a kind none of whose pages gives a publication date reads undated. Of its titles that name a category, most name payroll software (10); 6 name its categories the models place it in. An event counts as online when its address or title says so (webinar, on demand, virtual or online summit); a conference, summit, trade show, expo or roadshow that does not say so is counted as a conference or event, which on a vendor's site is mostly in person. Read September 29, 2026.