# When I Work: how AI models rank it, November 2026

Gane Index, November 2026 Edition. Named in 114 judge labels across 8 categories by 14 of 14 models. Page: https://www.gane.ai/index/hr/vendors/when-i-work

## Standing by category

| Category | Share | Rank | Negative rate | Labels |
|---|---|---|---|---|
| [Workforce scheduling](https://www.gane.ai/index/hr/core/workforce-scheduling/index.md) | 24% | 3 | 2% | 43 |
| [Workforce management suites](https://www.gane.ai/index/hr/core/workforce-management-suites/index.md) | 9% | 4 | 3% | 37 |
| [Workforce planning](https://www.gane.ai/index/hr/planning/workforce-planning/index.md) | 4% | 9 | 0% | 9 |
| [Frontline employee apps](https://www.gane.ai/index/hr/experience/frontline-employee-apps/index.md) | 2% | 8 | 12% | 8 |
| [Time and attendance](https://www.gane.ai/index/hr/core/time-and-attendance/index.md) | 0% | 22 | 0% | 14 |
| [Employee monitoring](https://www.gane.ai/index/hr/planning/employee-monitoring/index.md) | 0% | 57 | 0% | 1 |
| [People analytics](https://www.gane.ai/index/hr/planning/people-analytics/index.md) | 0% | 106 | 100% | 1 |
| [Performance management](https://www.gane.ai/index/hr/performance/performance-management/index.md) | 0% | 63 | 100% | 1 |

## What the models said for it

- "I recommend starting with When I Work or Homebase as they offer the best balance of affordability and essential workforce planning features." (MiniMax M2.5, Workforce planning)
- "I'd recommend Deputy or When I Work - both offer the right balance of enterprise features, scalability, and ease of use" (MiniMax M2.5, Workforce scheduling)
- "When I Work is consistently ranked as the best overall employee scheduling software for mid-market B2B companies." (Qwen 3.7 Flash, Workforce scheduling)
- "For a company on a tight budget, When I Work (from $2.50/user/month) or Homebase ... are your best bets." (GLM 4.7 FlashX, Workforce management sui)

## And against it

- "recurring complaints include: sync delays between app and website, bugs that cause misunderstandings about payroll, and limited mass-editing capabilities" (DeepSeek V4 Flash, Workforce scheduling)
- "all nine shared identifying worker data and information about online activity with third parties" (GPT-6 Luna, People analytics)
- "Every single platform shared identifying worker data, including names and emails, with out" (Muse Glimmer 30B, Performance management)
- "Same data-sharing concerns — this is a big one, widely used for frontline scheduling" (DeepSeek V4 Flash, Frontline employee apps)

## By model

| Model | First choice | Alternative | Mention | Warning | Labels |
|---|---|---|---|---|---|
| Claude Haiku 4.5 | 0 | 2 | 3 | 0 | 5 |
| GPT-5.4 mini | 0 | 3 | 0 | 0 | 3 |
| Gemini 3.5 Flash | 0 | 5 | 1 | 0 | 6 |
| Perplexity Sonar | 0 | 7 | 1 | 0 | 8 |
| Grok 4.20 | 0 | 10 | 2 | 1 | 13 |
| Mistral Small | 4 | 0 | 4 | 0 | 8 |
| DeepSeek V4 Flash | 2 | 4 | 5 | 2 | 13 |
| Llama 4 Maverick | 1 | 2 | 1 | 0 | 4 |
| Qwen 3.7 Flash | 5 | 3 | 2 | 0 | 10 |
| Kimi K2 | 1 | 5 | 5 | 0 | 11 |
| GLM 4.7 FlashX | 3 | 5 | 3 | 0 | 11 |
| MiniMax M2.5 | 3 | 4 | 1 | 0 | 8 |
| GPT-6 Luna | 0 | 2 | 0 | 1 | 3 |
| Muse Glimmer 30B | 2 | 5 | 3 | 1 | 11 |

## Sources returned with these answers

The sites and pages cited by the answers that named When I Work, from 267 of the 302 answers that named it (only the models that return a source list).

### Domains cited

- softwareadvice.com: 99
- capterra.com: 92
- forbes.com: 87
- peoplemanagingpeople.com: 86
- fitsmallbusiness.com: 77
- leadchangegroup.com: 72
- g2.com: 55
- guideflow.com: 53
- spotsaas.com: 53
- selecthub.com: 50

### Pages cited

- https://fitsmallbusiness.com/best-workforce-management-software: 41
- https://desklog.io/blog/best-workforce-management-software: 37
- https://forbes.com/advisor/business/software/best-employee-scheduling-software: 37
- https://forbes.com/advisor/business/software/best-workforce-management-software: 37
- https://leadchangegroup.com/employee-scheduling-software/mid-market: 36
- https://guideflow.com/blog/workforce-management-software: 34
- https://softwareadvice.com/hr/workforce-management-software-comparison: 28
- https://softwareadvice.com/hr/employee-scheduling-comparison: 26

## In its own words

What When I Work's own pages state, read 2026-09-28. Stated by the vendor, not checked by the index.

- Positioning: Smart scheduling software for shift-based teams. (https://wheniwork.com/)
- For: Designed exclusively for hourly workers, When I Work is built for teams who work out on the floor or in the field. (https://wheniwork.com/)
- Price stated: Plans starting at just $2.50 per user per month (https://wheniwork.com/)
- Starting price: 2.50 (https://wheniwork.com/)
- Free plan or trial: Try When I Work free for 14 days (https://wheniwork.com/)
- Certifications: SOC 2
- Customers named: YSU Mathematics Assistance Center, Dangerous Man, The Donut Trap, Kay Pharmacy, Goldfish Swim School, Comfort Dental, Mathnasium, Event & Media Tech

## What it publishes

Every page wheniwork.com exposes, read 2026-09-29: 772 addresses. By kind, pages and the last 90 days:

- blog: 613 pages, 20 in the last 90 days, latest 2026-09-15
- case study: 22 pages, 0 in the last 90 days, latest 2017-09-12
- webinar or virtual event: 1 pages, 0 in the last 90 days, latest 2026-06-29
- conference or event: 1 pages, 0 in the last 90 days, latest undated
- report or ebook: 1 pages, 0 in the last 90 days, latest undated
- comparison: 15 pages, 0 in the last 90 days, latest 2026-06-18
- template or tool: 4 pages, 1 in the last 90 days, latest 2026-08-25
- glossary or explainer: 13 pages, 4 in the last 90 days, latest 2026-07-28
- podcast or video: 2 pages, 0 in the last 90 days, latest 2017-11-28
- news or press: 2 pages, 0 in the last 90 days, latest undated
- Recent: 2026-09-15 blog: Labor demand forecasting https://wheniwork.com/blog/labor-demand-forecasting
- Recent: 2026-09-15 blog: How to manage millennials https://wheniwork.com/blog/how-to-manage-millennials
- Recent: 2026-09-09 blog: Free quarterly payroll report template https://wheniwork.com/blog/free-quarterly-payroll-report-template
- Recent: 2026-09-09 blog: Do your seasonal employees qualify for unemployment https://wheniwork.com/blog/do-your-seasonal-employees-qualify-for-unemployment
- Recent: 2026-09-01 blog: On the job training https://wheniwork.com/blog/on-the-job-training
- Recent: 2026-09-01 blog: How to pay employees https://wheniwork.com/blog/how-to-pay-employees

## Record

- Method: https://www.gane.ai/index/hr/methodology
- License: CC BY 4.0. Cite as Gane Index, November 2026 Edition, www.gane.ai/index/hr.